vShowcards.com Ltd Privacy Policy

Our contact details

Name: vShowcards.com ltd.

Address: 75 Brookville Road, London, England, SW6 7BH

E-mail:[email protected]

This Privacy Policy was last updated March 2024.

The type of personal information we collect

We currently collect and process the following information:

  • ● Personal identifiers, emails, agent contact details and contacts and characteristics (for example, name and contact details) including some special category data by permission of the data subject. These include:
  • o Name and previous names;
  • o Gender;
  • o Date of birth;
  • o Address(es) or location data;
  • o Email;
  • o Telephone number(s);
  • o Information pertaining to disability, ethnicity and heritage;
  • o Physical details such as height;
  • o Training and skills;
  • o Information/ documents to enable us to vet an application;
  • o Technical information such as your browser or device type, or your IP address;
  • o Information gathered by the use of cookies;
  • o Photographs, video and audio clips, and metadata relating to this such as copyright information;
  • o Career history;
  • o URLs and links to social media.

How we get the personal information and why we have it

Most of the personal information we process is provided to us directly by you for one of the following reasons:


  • ● Vshowcards customers supply their personal data when signing up for our service through our registration and vShowcard creation form via the website.
  • ● When signing up to vShowcards, you agree to the processing and distribution of your data to 3rd parties connected with the activities of vShowcards as a web portal, casting database, casting company with the overall purpose of finding and communicating work and audition opportunities to you.
  • ● In order to use Vshowcards services, you agree to some processing of their personal data. This consent is based on legitimate interest as defined in: This is due to Legitimate Interests – GDPR Article 6(1)(f), and/or Consent - Article 6(1)(a).
  • ● Special category data is only collected with the consent of the data subject. Special category data Vshowcards collects includes but is not limited to: Disability information, Ethnicity, Gender, and Sexuality.
  • ● Personal data may also come to us unsolicited via enquiries through our website and to our generic email account.
  • ● We may use this information (email address, name) to contact customers about the services we offer and address any questions/enquiries submitted.


  • ● To provide you with vShowcard services, including making your public profile (‘vShowcard’) information available and searchable to other users of the services including directors, casting directors and producers.
  • ● Information is processed to enable you to create a card showcasing your talents and skills (a ‘vShowcard’);So that your profile information can be found by and promoted to film and tv industry casting directors, producers and directors and in order to network and communicate with you and other users of the Website.
  • ● To keep your details and records up-to-date and accurate;
  • ● To provide you with important service communications relating to our products or Services;
  • ● To provide you with alerts and notifications to you based on your preferences including via email and push notifications;
  • ● To communicate with you regarding professional industry enquiries;
  • ● Internal record keeping;
  • ● To notify you of other products and/or services that we think will be of interest to you (you can unsubscribe from these communications at any time by submitting a request to our Support team);

Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:

(a) Your consent. You are able to remove your consent at any time. You can do this by contacting [email protected]

(b) We have a contractual obligation.

How we store your personal information

Your information is securely stored.

We keep your contact details and all the personal information you upload onto your vShowcard for until such time as your subscription ends and you request the deletion of your vShowcard. We will then dispose of your information by deleting it from our database

Third Parties / Data Processors


  • ● vShowcards uses PayPal to process orders through our website.
  • ● By purchasing through PayPal you must agree to their own (GDPR Compliant) policies.
  • ● vShowcards is satisfied that their GDPR regulations are thorough, and the information stored in PayPal is secure. We have a processor agreement in place, and copies are available upon request.

Your data protection rights

Under data protection law, you have rights including:

Your right of access- You have the right to ask us for copies of your personal information.

Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.

Your right to object to processing - You have the right to object to the processing of your personal information in certain circumstances.

Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at [email protected] if you wish to make a request.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at [email protected]

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:

Information Commissioner’s Office

Wycliffe House

Water Lane




Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk